CiviCRM Community Forums (archive)

Hey there,

So we have this requirement from our business partner (from now on referred to as BP in post) to try and implement a system as follows:

Our BP has a Health Program. People enrolled in the Health Program are required to attend fitness classes - which are modeled as activities in our system currently. So, it's easy to enroll them in the classes from that standpoint. However, our BP may have people that are either in other Programs (such as one for teens for instance) whom still attend the classes. So, in order to accomplish this, that is why we modeled the classes as activities because activities allow you to enroll multiple people. We added an advanced multi-select with some dates for a month. However, say you have 30 people in a class one week and only 27 the next and 32 the week after. There's currently no way of keeping track of this other than creating a new activity for each (from what I know). So the question is, is there a way to enroll multiple people in an activity (where the activity is a month's worth of classes) and for each person have a drop-down or something indicating how many times they attended the activity that month?

The way our BP currently does it is:
1 - people sign in
2 - at end of month BP has a spread sheet of all the names as rows, and dates as columns. They simply check off each person.
3 - the spreadsheet then totals how many times they attended each month

Reason our BP wants this:
For reporting purposes. They want to be able to report how many times an individual attended the classes in a given month.

Any help would be great!

Thanks!

hey lobo
Thanks for your reply. Writing a new page for this is definitely a good option. I was wondering if it would be possible to modify the existing "New Activity" page so that it could accomodate the requirement for having a text field for each contact added in the "New Activity" page to store the days attended by that individual. Tracking attendence is higher priority than tracking signups.
So my question was how can the existing "New Activity" page be used to do it?