CiviCRM Community Forums (archive)

We are looking to use CiviCRM to manage all our student, membership and contact records. This seems reasonably straightforward but rapidly gets more complicated as we accredite courses for client organisations so have a two tier system.

Tier 1 - We have our own a) Individual Members (direct entry), b) Organisational Members, c) Students - that take our own qualifications, d) General Contacts

Tier 2 - Our Organisational Members also have their own a) Courses, b) Students c) Members (that are indirect members of our organisation)

Having general contacts, and our own members, both organisational and individual seems quite simple. A way to provide courses seems to be using Events, where we can then use the event registration pages to get students to pay online.

Difficult areas that we cannot yet figure out are... (please help!....)....

• Can an organisational members be the owner of an event so they could register students online themselves?
• Could the registration page only be accessed by the owner organisation, rather than everyone?
• When a student is signed up, could we automatically generate a 1 year membership for them?
• If someone signs up for an event can we then set them as a graduate and apply another charge?

I don't know if it is correct protocol to ask for so much help, but any is gratefully recieved and all progress will be shared back to help others.

We are now fully committed to CiviCRM and are looking forward to the adventure, as new boys in the community!

Many, many, thanks,

Chris

Hi Lobo,

WOW! I am so pleased to have your feedback and discover that it is all possible, it's been a stressful week hoping that the plans we discuss can become reality.

We are the College of Teachers in London UK, the Schools are held globally around the world. The real benefit of using CiviCRM is trying to get Schools to register there own candidates and set those candidates as completed within a set period of time. Obviously this is on top of all the wonderful benefits that using it as our membership system should bring (fingers crossed).

We are reasonably new to both Drupal / CiviCRM although I have experience in Moodle / Wordpress and have been a PHP Dev for roughly 6 years.

Do you know where I can get a good guide to hooks etc as it's all a learning curve right now, and I'm starting to realise that the EXCELLENT manual isnt going to help me all the way to the finishing line...

Again, thanks....

Chris

Sorry the CiviCRM excitement has got a hold of me and I'm thinking slower than I type.

Question 4 should have read more... If people register for a course, say in January, is there a way that the schools admin could go in and select reigstrants to be be a registrant and this be another chargable event?

A logical way around this would be to have another event called graduation that the school admin could sign up too, but the question then is could we validate the names to ensure they had registered the student in the first place?

and... an extension to the first question would be, could it be shown that an event was owned by an organisation? This way we could look up an organisation and see the students belonging to that course. Or is there a different way around this that I'm not seeing?

Thanks... think I'm getting the CiviCRM bug.....

Chris

Hi Lobo,

Thanks, that certainly gives me something to work upon. I have contacted Marcus and will try to see how well this can help our requirements, and also see if we can try to resolve our issues in a modular approach so we too can feedback our work into CiviCRM.

Fingers crossed 3.1 is out quite soon and we can figure out how an organisation can own an event, once we get that far I think we are in a good place.

Thank you ever so much for your help.

Best wishes

Chris