CiviCRM Community Forums (archive)

Hello,

We are trying to get some 'invite only, link to pre-populated registration page events workflow' happening but the documentation seems a bit scarce.

We want to send people an invite email which they can click on and arrive at a pre-populated event form with a couple of profiles already filled in (they check that there info is correct) and then register.  We don't want people who aren't approved to be able to register.

Here is what we have done so far:

We have enabled all the reserved event statuses.

We created a test participant with the participant status of 'Pending from approval'

When we selected 'Pending from approval' an extra drop down appeared and we clicked 'send notification' (which appears under the registration status).  We also clicked 'Send confirmation'

We were hoping to receive an invite email.  We were thinking that this might be based on the 'Events - Registration Confirmation Invite' template (but this might just be wishful thinking). 

We ran the ParticipantProcessor.php script which worked but didn't send an invite.

So in case it isn't obvious, can we / how do we send out the invite?

Cheeeeeeers!
Michael

I would like this feature.  Were you able to get it working?

Basically, I'd like send an email to a group with a "You are invited to Event ABC.  Please click below to respond" and have a link for "Yes, I'm Attending; Maybe; No, I can't Make it" (or whatever statuses I want to include from from <<site>>/civicrm/admin/participant_status - I will probably create "WEB-YES; "WEB-NO"; "WEB-MAYBE" options).  The email body would have the information from the event page.  Pretty much exactly the way Facebook does it.

The user could click one of these choices and be taken to the unique website URL where they would be instantly registered for the event, and receive a registration receipt (or set them as declining the invitation).  If the event required payment, the user would be asked to provide payment information.

The confirmation page would show the user's information, and allow them to click 'edit' in case they needed to update it.

I ask for this feature because it would:
- Reduce the number of phone calls I have to make advertising the event (I won't call people who have declined or confirmed)
- Makes it extremely simple for the user to register, without typing anything in.  I already have their information, why force them to retype it?

Thanks a lot for this, Dave.  Will let client know and (hope to) report back here.

Michael

Adding support for language preference in the system message templates would be a great enhancement - perhaps your organization would be interested in chipping in engineering resources or financial sponsorship to "make it happen"!

Hi Dave,

Thanks for pointing this out... this feature looks like it will work well.  Is there any place I can change the "Go to a web page where you can confirm your registration online " link text, or insert text above the "confirm your registration" email that gets sent?

Thanks,
Casey