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Author Topic: How to delegate handling of payments (&reminders) to an accounting package  (Read 1016 times)

Blauwbaard

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How to delegate handling of payments (&reminders) to an accounting package
April 17, 2012, 04:14:58 am
My Non-profit will start using a commercial accounting package. It will handle much more that payments (&reminders) for fundraising, things such as budget control, expense claims, payment of invoices, tax reporting etc.
For fundraising it is normal that constituents give a  non-profit a (once-off or permanent) permit to deduct agreed amounts from their bank-account.
In the Netherlands there is a certain fileformat (ClieOP3) to handle this between accounting packages and the banks. And there is a certain fileformat (MT940) to handle transfer of transaction information from the bank to the accounting packages. This includes all transactions, rental, service-fees, phone bills, invoices etc.

I would like to have a way to send "internal sales orders" (my jargon) from civiCRM to the accounting package and let the accounting package deal with actually getting the money and dealing with reminders etc.

On the return I would like to have a way to (automatically) record in civiCRM when the accounting package/department has decided that a contact is and will not meet the payment obligations.
So handling of all intermediate steps of reminders, grace period, etc is all delegated to the accounting package.

What would be the possibilities to acheive this


Donald Lobo

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Re: How to delegate handling of payments (&reminders) to an accounting package
April 17, 2012, 07:43:48 am

your first requirement is probably a combination of search and export or a task. Maybe a custom field to record that this was sent to the accounting package. Seems a bit similar to gift aid (in the UK), but without the aid part :)

the second one seems like a combinaton of contact and contribution import?

lobo
 
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Blauwbaard

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Re: How to delegate handling of payments (&reminders) to an accounting package
April 29, 2012, 01:07:20 am
From what I understand from what I can find on civiAccounts will this also provide some ways to integrate with an external accounting package.
Adapting Quickbooks or any opensource accounting package for the Dutch situation, is as compared to the cost of available commercial packages not justified
As we are currently working heavily to implement civiCRM (understanding, testing, making errors, polishing, documenten, mapping on the Dutch/our situation) it would help if I could get an ETA for civiAccounts.
The last minutes from the steering group that I could find are from september 2011.

Donald Lobo

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Re: How to delegate handling of payments (&reminders) to an accounting package
April 29, 2012, 07:04:07 am

CiviAccounts is sceduled to be merged into 4.3

4.3 is planned to be a short release cycle with CiviAccounts and a few other things (in addition to bug fixes etc). If i had to guess, it will be out sometime in aug-sept? however would be great if you can sign up to help QA the release. There is quite a bit of stuff already done. Please contact Joe Murray if so

thanx

lobo
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  • CiviCRM Community Forums (archive) »
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  • How to delegate handling of payments (&reminders) to an accounting package

This forum was archived on 2017-11-26.