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  • Query: Best practice for setting up an event with unusual participation limits
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Author Topic: Query: Best practice for setting up an event with unusual participation limits  (Read 586 times)

penguintrax

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Query: Best practice for setting up an event with unusual participation limits
May 04, 2012, 09:10:53 am
One of our clients will be hosting a conference in March 2013. The planning is well underway, and this is the third time the conference has been held. The first two times (2008, 2010), we custom coded a registration form for the event. This was prior to CiviCRM being implemented for the client.

I'd like to use CiviEvent for this conference and abandon the previous method. Problem is, I can't quite wrap my head around the best way to do this in CiviEvent, because of the conference format, below.

* There is a standard flat rate registration fee for members and another for nonmembers. An early registration discount will be offered.
* The conference is held over three days, and participants can opt to take two seminars daily (AM session and PM Session), for a total of 6 seminars for the conference.
* Each of the seminars (up to 8 per session) will have individual seating limits due to the confines of the venue. There is no max limit for the event itself.
* Participants must select their seminars at registration.

For example:

_ Member Registration (full or earlybird)
_ Nonmember Registration (full or earlybird)

Select your seminars below, one per session:

Thursday AM
_1 (seat count 45)
_2 (seat count 30)
_3 (seat count 30)
_4 (seat count 45)
_5 (seat count 45)
_6 (seat count 50)

Thursday PM
_1 (seat count 45)
_2 (seat count 30)
_3 (seat count 30)
_4 (seat count 45)
_5 (seat count 45)
_6 (seat count 50)


and so on for Friday and Saturday.

Can this be done through a price set with two fields - one for member, another for nonmember? I estimate each field would have 48 options (16 sessions a day over three days). Is this really the best way to do this or is there another way? I thought about using a custom profile for the sessions, but there isn't a way to max the number of times it is selected as far as I can tell.

JonGold

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Re: Query: Best practice for setting up an event with unusual participation limits
July 02, 2012, 09:59:17 pm
Out of curiosity, did you ever work this out?  Short of custom code, I'm not sure there's another way to do per-session limits on individual seminars. Although...I haven't played with the 4.2 series' "register for multiple events" (which I believe is in later versions of 4.1 as well, "event cart checkout" or somesuch).  Maybe by making each session an event, and creating a page that lets you register for multiple?
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petednz

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Re: Query: Best practice for setting up an event with unusual participation limits
July 02, 2012, 10:26:15 pm
i think you can pretty much get where penguintrax was aiming with Price Sets - you can set limits for the options for workshops which you set as a $0 price field
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penguintrax

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Re: Query: Best practice for setting up an event with unusual participation limits
July 03, 2012, 08:27:20 am
I've been playing with the shopping cart registration plugin, but there are still bugs in it. The developer has been great about posting some patches, but so far I've not been able to get it to work properly. This week I was going to update my sandbox with 4.2 alpha to see how things have progressed.

I haven't tried the price set idea, mostly because the thought of setting up 48 fields for each set is filling me with dread. I have to get this resolved before mid-August though, otherwise the Association will retreat back to the custom coded registration they used in 2008 and 2010, which is outside of Civi.
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  • Query: Best practice for setting up an event with unusual participation limits

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