CiviCRM Community Forums (archive)

Hi all, I am sorry if this has been asked but I have spent a while looking through the posts and could not find a hint to my questions. I just need some general pointers on how to proceed, I will lookup documentation in the meantime to see if I find some of these answers.

I am using CiviCRM 2.0 and Joomla 1.5, working just fine, on 1and1 servers no-less!

Anyways, this is a project for a Soccer Club, but I imagine these requirements could be for any type of sports club out there, baseball, football or basketball, etc.

I thought I was going the right way by setting up CiviCRM and using it to handle online registrations.
So, this is what I thought I could do with CiviCRM, broke it down into a logical format.

Assumptions:
1. Payment is charged for each player registering for Tryouts.
2. Multiple Children can be signed up for Tryouts per Household (one (household) to many (children)).
3. Emergency (doctor) and alternate contacts. (one (household) to many (contacts).
3. Only those players who make the tryouts will go on to membership steps.
4. Memberships should only process the new payment amount to register for participating in the Fall season, since the contact information is gathered in the Tryout steps.
5. Participation in the club is a commitment by the player for two seasons, in this case the season is Fall and Spring soccer, generally 3 months or so for each season. BUT, there are two membership payments, one in Fall (new membership), after Tryouts, and one in Spring (renew membership).

Tryout process:

1. Setup a CiviEvent to handle Tryouts, an amount is also processed for the tryouts. (done)
     1.a Collect Household information for the Tryout (Parents contact information). (NOT done)
     1.b Collect Individual Player information (one or more children could be signed up). (NOT done)
     1.c Payments are cumulative per child, not to inherit membership from household. (NOT done)
2. Setup a notification for those who passed the Tryouts to get email notification to register ? (NOT done)

I have tested the above as far as processing the payment and setting up an CiviEvent. I need help with the 1.a, 1.b, 1.c. Do I use profiles for those? How can I process the 1->Many relationships?

Membership process.
1. Since #1 in Tryout process is done, this should match the email address and maybe phone number and let the parent sign up for the membership.
2. If for any reason #s 1.a, 1.b and 1.c can not be done in the CiviEvent process, can they be done through the CiviContribute workflow?

Renewal of membership should be a breeze if the others can be accomplished!

So, besides my testing of the CiviCRM to process the Tryouts payments I was also successful in processing a membership contribution for a 3 month membership, but as I mention without any 1->Many customized data in any of the forms. So, should I be using Profiles? in your demo site you have a form that presents some type of contact information at the bottom of the screen, past the payment stuff. How do I get that on to my contribution forms? But, I have a feeling that the #s 1.a, 1.b and 1.c from the Tryouts process is the hardest to accomplish, yes?

thank you in advance for your response.
Jose

thank you Brian. It helps in clarifying the capabilities of the current version.

You mention that there has been some discussions on the some of the features I am speaking about and that they are slated for a new version, can you point me out to the discussions?

Fyi, I have gone through the documentation and admin notes, forum, etc in regards to the use of profiles and custom data.

Since my first assumptions about the one to many and many to one relationships do not exist in the current version, I guess I have to come up with a new flow. How does this sound to you in order to address my assumption #2:

For now my priority is to handle the registrations, meaning parents paying for children. Can I set up some custom data fields to include the names of children in text fields with a couple of meta-data items that belong to the "children" being registered and include these in the registration form? Since the parents, or guardians, are the ones that pay for the membership, I don't have to create a record for the children when registering. Can I do that with the current version?

Later on, I can write an script or mod to sync the custom fields into Individual records since I will have some meta-data for those individuals such as name, age, dob, etc.

Do you think that is feasible?

thanks,
Jose

I found this topic and, although it is a bit old, seems to fit my situation; however, I am still struggling:

I've created five custom data groups (inline / collapsed):

• Participant #1
• Participant #2
• Participant #3
• Participant #4
• Participant #5

Each of these custom data groups has four participant fields:

• Last Name
• First Name
• Birth Date
• Gender

I've created an "Event Participants" profile to include in the "Online Registration" section of my event.

How do I include the custom data GROUPS in the profile so that they can be un-collapsed and accept data?

Ugh!  That's what I was afraid of.

So that means I would have a list of 20 custom fields on my "Event Participants" profile.  Can these 20 fields be collapsed into five groups?

I am using CiviCRM 2.2.  Is there a tutorial for setting up similar fields for multi-registrants?  We have 4 sports to register, we need to collect 4 sets of data for each player.  The video tutorial on custom fields and groups is not very helpful.  Please advise.