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Author Topic: Better way to record pre-paid registrations?  (Read 406 times)

tmccartney

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Better way to record pre-paid registrations?
March 21, 2014, 03:21:36 pm
We have an event for which we allow people to register themselves online with a credit card or mail us a check and a registration form so that we can enter their registration.

For the checks, we have an option in the price set for "$ 0.00 Pre-paid Registration (admin use only)" along with a few other $0.00 options for various complimentary programs.

Is there a better way to do this for the checks?  I wish there were a way to enter an actual amount but then somehow indicate that it was prepaid so that we can get the registration in there without entering CC info.  Since that fee was actually paid, I'd rather the registration show that, reflected in the amount, than show 0.

Thanks!

KilakwaBT

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Re: Better way to record pre-paid registrations?
March 21, 2014, 03:43:09 pm
It sounds like you only allow those who pay online via CC to register online and those who pay by check mail in a registration form. If that is the case just set your fees for the online registration. When folks send in a registration form you can enter their registration in the back end. If you are using a priceset you can set certain fields as Admin Only so they are not visible on the front end.

If you want folks to register online and send in a payment, check the allow payment offline box in the event setup. You can add special payment instructions, etc. When folks select this payment option they will be registered with the status of 'pending (pay later)' as opposed to 'registered'.

You can use the discount extension to make registrations 0.00 but if you don't want the discount code field to show on the online form (can cause confusion) the alternative is to create an admin only field for discounts. Just setup a field with the price of -1.00. Then when you register folks in the back end you can enter a number for the custom discount.

Hope this helps...

BT

tmccartney

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Re: Better way to record pre-paid registrations?
March 27, 2014, 07:44:24 am
That works, KilakwaBT.  We had stopped using back-end registration a long time ago because of some kind of limitation in the code that apparently has been fixed with the newer versions.
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  • CiviCRM Community Forums (archive) »
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  • Better way to record pre-paid registrations?

This forum was archived on 2017-11-26.