CiviCRM Community Forums (archive)

Hello everyone, I'm new in CiviCRM.
I have to configure civiCRM for a basketball club.
I wanted your advice on configuring.
1. management teams.
I have two main categories: Basket and minibasket.
The basket has 7 teams:
Under 13
Under 15
...

The minibasket has 5 teams.
pulcini
scoiattoli 2007
scoiattoli 2006
....


I thought of recording in cicviCRM teams as organizations.
The coach is a individiual with relation to the organization team.
Athletes are individuals with relation to the organization.
Parents are individuals with relation to individual athletes.

I thought I also create groups, with subgroups of the teams.
eg. group:
basket
sub -under17
sub -under13
...
minibasket
sub -pulcini
sub -scoiattoli 2007
...

I have to create the group parents?


This way I will have an organization with groups basketball team under 17 and under17 subgroup.

Could fit like setting?

Thanks

Marco.

We use organisations and relationships to in the way you have suggested to deal with area based support meetings and that is working well.

I am not sure why you would also want to create groups and subgroups.  To me it seems like then you would have two systems doing similar things running in parallel. That would mean you would have to make changes to two systems if Johnny moves to another country and leaves his team.  The systems would get out sync very quickly I fear.

You can create your sub-groups as smart groups to avoid the data sync issue.

Do you ever need to mail the minor directly?  If not, an easy though inelegant solution is simply to enter the father's email address as the minor's email address.

Alternatively you could create a parents smart group - e.g. under13-parents as individuals with a "parent of" relationship where the "target contact" is in the under13's group.