CiviCRM Community Forums (archive)

We have many people doing CiviMail and have more on their way.  Currently, we have 139 mailings in the list and most people do not clean up after themselves.  It would really help if we could have a check box next to the mailing where we could delete multiple.

Also, with so many mailings in the list, the name is very important and we frequently sort on the mailing name - it would be great if we could edit (change) the name of the mailing as it shows up in the list.

CiviMail is not very multi-user friendly.  I know many entities have one or a limited number of people doing mailings, but I'm really trying to push this function down to the chapter level - we have 5 chapters and hopefully more single-payer advocates on the way.

Dave

Ways to be more multi-user friendly

Some we have already mentioned, recognizing that different people will be sending the mailings.

(1) Allow a blank default name and return address which is then required to be filled out.  We are on 1.9 so I don't know if later versions have drop downs or not, .... guess I can try on the demo .... no drop downs, maybe this would be helpful, not sure, but interesting idea.

(2) Allow a quick way to select mailings to be deleted.  With many people doing tests and mailings, a lot accumulate, we now have over 130 on our list of past mailings.

(3) Allow editing of the name of past mailings - this helps like items sort together - we place the chapter name at the start of the mailing name.

(4) We don't have stored templates working which is may fault, I assume they do work in 1.9, so we are using past mailings as templates for new mailings.

(5) Maybe some way to group mailings by who sent them might help.

(6) To keep on top of mailings being sent, I've added myself to each chapter.   Perhaps an other way might be to have the option of one or more administrators being sent a copy of each mailing.

(7) The required screen size should be specified.  In FireFox 3.0 and CiviCRM 2.1, I can't see the right edge of the Javascript editor in 1024 x 768 .... let me try I.E.  6   (I realize most use 7).   Ok, now see the screen and if fight with FireFox and scroll bar editor might be useable.  I prefer www.Unverse.net , but know others prefer their favorites.  Would help if all pages run in a certain page size - I'd recommend 1024 x 768, but others may have different opinions.  Just remember with multiple users, we are talking end-users here not programmers.

( I have a link that I always use to kick off the first round of the mailing without waiting for the Cron Job - would be nice if we had an option to have the link on the submit mailing page.

(9) Bounces of course - working on a php approach.

(10) Really not a CiviMail issue, but the basic "send email to contacts" allows someone to try to send email immediately to the whole darn database if they wish.

(11) I think some have figured out how to include a link to allow contacts to update certain fields in their contact record, but I have not figured out how to do this from a blast email.

We use CiviCRM and CiviMail because it is the best opensource constituent management system that we have found for advocates and my comments / suggestions should be viewed from this perspective.  Fans are the toughest.

... thanks for asking.

Case: My client has monthly testimonies, and there's always two. We created content type "Testimonies" in Drupal so that the testimonies get put in Drupal, but then we have to duplicate the text and imagery in Dreamweaver, then upload to CiviCRM and link back to the full versions of those content types. If we could tell CiviMail to use the latest 2 Testimonies from Drupal, it could grab the image as well and layout and spit it out to our tabled template.

Thoughts?

Check: http://code.google.com/p/uascoop/source/browse/trunk/drupal/modules/#modules/ninjitsu_newsletter

this allows you to compose civimail newsletter(s) from drupal nodes. Not used this module, so not sure if this is the latest version of the module etc. Hopefully matt or emily will chime in with the latest status of this module

lobo