Author Topic: Group multiple registrations - notify host (Read 1702 times)

brf123 · December 05, 2008, 10:34:08 am

I am using CiviCRM 2.1 and Drupal 6 for an event registration system. We would like to notify the event host when an invitee registers multiple attendees. The notification should list the multiple registrants so they can be grouped together for the event. Does anyone have a suggestion / solution?
Thanks!

Dave Greenberg · December 05, 2008, 12:18:33 pm

Have you tried putting the host's email in the "CC Confirmation To" field for the event under Configure (event) >> Online Registration? The "main registrant's" email confirmation has all the participants listed if my memory serves me correctly.

brf123 · December 05, 2008, 01:05:49 pm

Dave-
Thanks for the suggestion! I did try that but, unless I configured it incorrectly, the reply to the original registrant and the host only contains the original registration. Have you see otherwise? Perhaps I need to make a change someplace? If it works that way it will address our issues.
Thanks again.
Brett

Dave Greenberg · December 05, 2008, 05:41:22 pm

I just tested in my trunk sandbox (and I don't think this has changed since 2.1) - and I get a listing with fee and email address for each participant in the "original registrant" and "host cc" emails. Note that I've included a Profile in the registration form to capture First and Last Name for each registrant - and this info is also included further down for each participant.

Code: [Select]

===========================================================
Tournament Fees
===========================================================
 
$ 1,000.00   Junior Stars (ages 9-12)  -  dave@civicrm.org	
$ 800.00   Tiny-tots (ages 5-8)  -  jasmin@foo.org	
$ 1,000.00   Junior Stars (ages 9-12)  -  jorge@foo.org	

Total Amount     : $ 2,800.00

Code: [Select]

===========================================================
Supporter Profile 
===========================================================
 First Name : Dave
 Last Name : Greenberg
 Email Address : dave@civicrm.org


===========================================================
Participant Information - Participant 2
===========================================================
----------------------------------------------------------
Supporter Profile
----------------------------------------------------------
 First Name : Janet
 Last Name : Jones
 Email Address : janet@vpp.org

===========================================================
Participant Information - Participant 3
===========================================================
----------------------------------------------------------
Supporter Profile
----------------------------------------------------------
 First Name : Jack
 Last Name : Jones
 Email Address : j.jones@foo.org

brf123 · December 06, 2008, 09:09:26 am

Dave-
That worked! Thanks so much for the suggestion. I really appreciate the help.
Brett

brf123 · January 05, 2009, 04:04:32 pm

One follow up question. Any idea how to use or modify the additional attendees OR profiles to allow an individual to register additional attendees without having their information? If they want to register 2 additional people they could just indicate that without any additional information. That way, the box office could hold the correct number of tickets. If possible, this information should effect the count on the maximum number of attendees. Any ideas?
Thanks.

Dave Greenberg · January 06, 2009, 01:45:10 pm

Currently we require a unique email address for each participant. There's been a lot of discussion about changing this requirement, and I think some user-developed hacks which you could investigate. Try searching this forum on 'registration without email'.

You can make the "profile fields" (e.g. First and Last Name) NOT required.

CiviCRM Community Forums (archive)

News:

Author Topic: Group multiple registrations - notify host (Read 1702 times)

brf123

Group multiple registrations - notify host

Dave Greenberg

Re: Group multiple registrations - notify host

brf123

Re: Group multiple registrations - notify host

Dave Greenberg

Re: Group multiple registrations - notify host

brf123

Re: Group multiple registrations - notify host

brf123

Re: Group multiple registrations - notify host

Dave Greenberg

Re: Group multiple registrations - notify host