CiviCRM Community Forums (archive)

I'm trying to setup an alumni database which allows alums to use CiviCRM to search our alumni contact info, but not other contact info we have in CiviCRM.

All Alumni contacts are in the CiviCRM group called "Alumni". I setup a Drupal Role called "Alumni User" and assigned that to all the relevant Drupal users.

The problem is that using CiviCRM ACL, I cannot do what I want. If I set "See All Contacts" in Drupal then the logged in user sees everything. If I don't set the "See All Contacts" in Drupal, then the logged in user cannot search for other alumni. In both cases the CiviCRM ACLs and Roles seem to have no effect.

Should I be able to do what I want? If so how? If my Drupal/CiviCRM permisions are wrong, how can I fix?

Using Drupal 5.2 and CiviCRM 1.7.

Thanks

Thanks, I'll give that a try. Just want to clarify that we have alumni contact info for several thousand individuals, but only about 125 have requested website accounts to they can access the info. We want the alumni with login accounts to search the entire set of contact info for individuals in the Alumni group.

Using this method, should the individuals with login accounts have access to the CiviCRM module via Drupal permissions?

I guess I don't quite understand why CiviCRM roles/acl would not be appropriate to limit their access to just individuals in the Alumni group.


Randy

I think I have a similar problem. (Now working with 1.8 Beta.)

When someone clicks on a record in our Google Map, they go to a CiviCRM record for that organization. If they click on the "Change Log" tab, they can see that I last updated the record, and they can click on my user record, and then the group "Users" and then they can see our whole dang database. To illustrate, http://dev.compartners.org/civicrm/profile?reset=1&gid=8&force=1&map=1

I want to allow anon and non-admin users to see the group of records that comprise our map, BUT NOT ANYTHING ELSE in CiviCRM. I am playing with ACLs for the first time, but I cannot figure out how to block access from all other groups of data in CiviCRM. Any ideas?

Thanks!

This is exactly what we wanted. When we use profiles, we use them because they are so much easier to control in terms of display and access, and when the map went into the CCRM record it kind of messed with that control. This is much better! Thank you so much.