CiviCRM Community Forums (archive)

I think this is probably the best solution available without doing custom coding. I had a discussion about a similar use case recently with someone at our SF Developer Camp - and the (free) events route seemed to make sense.

You can add various Participant Roles if you want to expose those as choices to the volunteers (via a profile embedded in the event) - along with custom fields as you noted.

Hopefully other users / consultants who have addressed similar requirements will chime in here with their approach(es).

I "think" you're saying you added a custom field to the Participant records to record "Number of people who attended their outreach event"... ?

If that's the case, your options to access that data are:
- Find Participants >> Export (your custom field will be included, and you can map / save an export which only has the columns you need)

- If you have some MySQL and PHP skills you can create a custom search which returns your custom field(s) in the search result rows on the screen - or extend the Attendee Report which will be included in 2.2.7 (CiviReport first release) to show your custom field.

Okay, I've got an idea for solving the multiple registrations thing. 

Set up a membership type called Volunteer Event Coordinator or something like that, and make it free. 

Next, create the custom data fields you want as a part of a custom data group used for memberships.  Make a profile of all that, too. 

Now, create a contribution page, but uncheck the Execute Real-Time Monetary Transactions and Contribution Amounts section enabled boxes.  Basically, it'll be a free membership signup form.  Check the Membership Signup Enabled box, and write your blurbs there.  Under Membership Types, select only the Volunteer Event Coordinator, and make it default.  Check the Require Membership Signup box, but uncheck the Display Membership Fee box.  For now, you can ignore the widget, tell-a-friend, and so forth (though that may be worth exploring down the road).  See how that works for you.

I think the outcome will be that people can record information about multiple events, and the export will be no more awkward than with events (basically the equivalent of Dave's method--Find Members then export).

Well I tried it out, and I stand corrected (though this may be a bug rather than a feature!)  If you register for an event, and then register again, nothing tells you that you're already registered.  If you look at the attendee list, two separate registrations are recorded.

Anyway, this should mean that it should be fine using an event registration to record a volunteer's hosting an event. 

That said, I wonder whether CiviEvent ought to throw a notice saying you're already registered for an event--especially as a way to cancel or modify your registration.  If this potential "bug" is fixed, however, it would remove Sanjay's needed "feature".

Dave: oops--I was using an event that was already created, and I forgot about that checkbox (it was checked).

Sanjay: then you'll just need to check that box and you're fine with multiple registrations.  I'm sorry for confusing things by not remembering about that new feature.

Email addresses are collected "automatically" for any event registrant. If you include a profile in the online registration settings - you can use the Profile Advance Setting - "Add to group" to put them in a group. If you haven't browsed the "Collecting Data" chapter in the new CiviCRM book (as well as the events chapters) - you should (see link from front page of civicrm.org).