Author Topic: Searchable list of classes- data input, how searches output (Read 637 times)

Dallas36 · July 05, 2009, 10:06:09 pm

I’m looking for a way to have a searchable list of classes. I need help with either changing the way that teachers fill out the Class Profile, or changing the way that searches happen. I might me going about this all the wrong way and I welcome guidance.

Let’s say that Contact Sally teaches 5 classes. I have set up a profile where Sally fills in all the relevant class info for Class A, Class B, and Class C Class D and Class E- the info for each class includes class title, class type, day of the week, time, start date -end date, class description, class location, and cost for the class. Contact Sally fills out the info for all 5 of her classes. The fields are labeled Class_title_1, Class_title_2, Class_day_1, class_day_2, Class_description_1, etc.

Q1: Now Jane Public wants to take a class. Jane Public has a busy schedule and can only take a class on Tuesdays. How do I create a search field that Jane Public sees as “Day of the week” but the search actually searches Sally’s Class_day_1, Class_day_2, Class_day_3, Class_day_4, and Class_day_5?

Q2: The output of the search is cumbersome and awkward with the output of the forms necessitating scrolling to the right forever- with all of the necessary class info. I want to create columns that are narrower, and where the text wraps. How do I change the way that searches output- how the fields look rather than which fields are displayed?

Q3: If I want the list of classes to output to a pdf instead of the cumbersome list of fields, how do I do that?

And as a little background- we can NOT use a calendar feature to list the classes as they will be input/ managed by all of the individual teachers and not all of the teachers are web savvy.

Thanks!

Donald Lobo · July 06, 2009, 06:38:45 am

I dont think civicrm has a good way of collecting multiple records for the same custom group via profile. A large part of what you need to do the below effectively would be custom code. You can potentially store all the class data using a custom group (class name, title, description, day, time etc)

You'll need to write custom code to collect data from the teachers and a custom search to search the classes the way you want. Also a custom task to print it as a pdf

lobo

xavier · July 06, 2009, 09:54:30 am

Hi,

Not convinced either of storing as custom fields of the contacts. What about creating a type of activity "class" and having 5 activities to sally for the 5 classes ?

You have examples of custom searches on activities, shouldn't be complicated to create a special custom search to get the list of "activities/classes"

X+

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Author Topic: Searchable list of classes- data input, how searches output (Read 637 times)

Dallas36

Searchable list of classes- data input, how searches output

Donald Lobo

Re: Searchable list of classes- data input, how searches output

xavier

Re: Searchable list of classes- data input, how searches output